How to check readability statistics in word

#How to check readability statistics in word how to#
#How to check readability statistics in word free#

Paste your copy into this readability app to learn the reading grade level of your piece.Д«onus: This readability app highlights your longish words - those of three syllables or more - so you can easily find substitutes. Sort your paragraph-level readability by descending difficulty when you have only a few minutes to fix your most egregious readability issues.ДЄnd check out the Difficult and Extraneous Word Finder and Passive Voice Detector. Get your scores on the Flesch Reading Ease, Gunning Fog, Flesch-Kincaid, SMOG, Dale-Chall and Fry indexes. This tool not only analyzes readability, but also gives you different ways to dig into your message.ДЇind out your words per sentence, characters per word and percentage of difficult words.

#How to check readability statistics in word free#

Here are 5 of my my favorites: How long is too long? Make sure your reading materials are readable with these free online readability apps. There are a million readability tools out there. Test your clarity with these free online tools Quotes on the body in feature article structure.

Quotes on the prewriting stage of writing.

#How to check readability statistics in word how to#

Quotes on how to become a better writer.

Resources on how to become a better writer.

Quotes on why storytelling is important.

Resources on importance of skimming and scanning.

Quotes on conversational business writing.

Quotes on short form and long form content.

Resources on how to measure readability.

Resources on the importance of readability.

Continuous partial attention syndrome quotes.

Quotes on the ideal press release length.

Press release first paragraph: Try features.

This article or any part thereof may be shared only with this attribution. В© COPYRIGHT 2016 by The Writing Center, Inc., West Chester, PA 19380.В All Rights Reserved.В The Writing Center, Inc.,В provides in-person and virtual customized training in effective business and technical writing. In the meantime, set up the Readability Statistics feature on your computer and use the PassiveВ Sentences score to assess your use of passive voice in your documents. In the next Blog, weвЂ™ll look at the Reading Ease score. I certainly prefer the active and natural вЂњI begin with this excerptвЂќ to the passive and awkward вЂњThis excerpt is begun by me.вЂќ Changing from passive to active voice often makes sentences shorter and stronger. But the active voice clause also contains the words вЂњreaders read.вЂќ I used the passive voice version to emphasize the actions (вЂњreadвЂќ and вЂњunderstoodвЂќ) rather than the doer of the action (вЂњreadersвЂќ), which is implied.ДЄlthough I have decided to keep the passive voice version of this sentence, my PassiveВ Sentences score made me re-visit the sentence, giving me the opportunity to consider revising the sentence with the active voice version. The active voice versionвЂ™s verbs are in present tense, giving a sense of immediacy. In this instance, the active and passive voice versions are the same length. PASSIVE VOICE VERSION: Our goal is to write sentences that are read once and immediately understood. Reviewing my Blog, I begin with this excerpt-ДЄCTIVE VOICE VERSION: Our goal is to write sentences that readers read once and immediately understand. In an active sentence вЂ“вЂњThe consultant writes a report,вЂќ the subject of the sentence is the doer of the action described by the verbвЂ“a more natural sentence pattern for English. In a passive sentence-вЂњA report is written by the consultant,вЂќ the subject of the sentence is acted upon.

Aiming forВ 0% as my score (no passive sentences), I check each passive voice occurrence to determine whether to change the verb to active voice.

While most business documents require active voice for a clearer, more direct style, writers may use passive voice to improve flow or to emphasize certain content (such as a completed action).В Use the PassiveВ Sentences score to assess your use of passive voice.ДЇor example, the PassiveВ Sentences score for this Blog is 12%. The Readability Statistics feature provides Passive Sentences, Reading Ease, and Grade Level scores, which help you gauge the readability level of your documents.В With this Blog asВ our case study,В letвЂ™s exploreВ how to use the PassiveВ Sentences score:

The number of sentences in each paragraph.

Readability scores are especially helpful editing tools for writers of too-longВ and passive sentences.В Recall from the Clarity Clinic that our goal is to write sentences that can be read once and immediately understood.В Readable documents are more apt to be read in their entirety, and their content is more apt to be remembered.

But based on your Readability scores, what action should you take? YouвЂ™ve enabled your Readability Statistics feature in Microsoft WordвЂ™s Spelling and Grammar Checker and evaluated a sample document.